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Bid Administrator

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We are looking for a Bids Administrator for a role based in Chippenham for an initial 6 month contract (may get extended).

Role Definition

Supporting departmental management in day-to-day activities including administration of sales and supplier portals, company tools and processes and preparation of internal and external documentation.

Specific Skills/Tasks

* Day to day administration and management of sales and supplier portals

* Day to day administration and management of company contract management and risk tools

* Organising and attendance at internal review meetings

* Assistance in preparation of internal tender review documentation

* Preparation and distribution of minutes of meetings

* Document management and archiving

* Maintaining department file structures and access permissions

* Assistance in compilation of departmental reports and liaising directly with contributors to ensure timely submission

* Formatting of documentation for tender submissions

* Supporting the production of Pre-Qualification Questionnaires

* Administration of departmental SharePoint sites

* Coordinate contract signatures ensuring appropriate authorisations are in place

* Contract archiving both digitally and in Chippenham office

* Assisting departmental audits

* Organise translation services, shipping, dispatch of documentation

* Arranging purchase orders for bid codes and department cost centre

* Venue and travel booking

* Holiday / sickness cover for other ST&BD admin staff

* Support facilities management for the Bids & Tendering function, including organising IT

Competencies

* Administration experience (minimum 3 years), incl. document formatting

* Word, Excel & PowerPoint to intermediate level as a minimum, preferably advanced level

* SharePoint to intermediate level as a minimum, preferably advanced level

* Good interpersonal skills and collaborative approach

* Proactive and able to operate on own initiative with minimal supervision

* Highly organised and deadline driven, professional working style

* Able to work with complete confidentiality and with great attention to detail

Company Description

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